Job Openings

Job Title:  Office Assistant/Receptionist
Department: Administration
Job Grae: S-3
Category: Non-Exempt
Reports to Office Manager

Position Overview:
The Office Assistant is responsible for assisting the Pastor and the Office Manager in routine office duties (answering the telephone, assisting and organizing use of Parish Hall, and assisting all Church ministries as needed).

Essential Job Functions:

-Ministry Service
Assists callers and visitors, staff and Pastor
Welcomes new members, referring them to ministries

-Office Services
    Answer telephones and direct calls, as necessary
    Correspondence and typing for Pastor
    Daily distribution of mail
    Organize use of Parish Hall and Church facilities
    Process Mass intentions  
    Assist with Parish-wide mailings (Christmas, Easter, Financial statements, etc.)
    Respond to all requests for sacramental certificates
-Knowledge, Skills, and Abilities
  Knowledge
  The candidate must have proficient knowledge in the following areas:
    General knowledge of office procedures
    Ability to maintain a high level of accuracy in preparing and entering information
    A working knowledge of the Catholic faith and traditions

 Skills
  The candidate must demonstrate the following skills:
    Excellent interpersonal ability
    Effective verbal, listening and written communication
    Attention to detail and high level of accuracy
    Computer skills including proficient use of spreadsheets, Powerpoint and word                     processing programs
   Time management

 Personal Attributes
The candidate must maintain strict confidentiality in performing the duties of the Office Assistant.  They must also demonstrate the following personal attributes:
   1. Be honest and trustworthy
   2. Be respectful
   3. Possess cultural awareness and sensitivity
   4. Be flexible

 Working Conditions
  The Office Assistant will spend long hours sitting and using office equipment and computers, which can cause muscle strain.  Periodic stretching and use of good body mechanics are encouraged.  The work area is located in a busy, open area office and the candidate must also deal with a wide variety of people on various issues.

Certification
The above statements are intended to describe the general nature and level of work being performed by the incumbent of this position.  They are not intended to be an exhaustive list of all responsibilities and activities required of the position.

To Apply:
All applicants should email a resume and cover letter to:
jobopenings@stcolumba-oak.com